Attend to the day-today requirements of the department / project; exercise judgment in making department decisions; and plan, direct and control department activities to meet targets effectively.
Essential Duties and Responsibilities :
Maintains workflow by studying methods and complying reporting procedures.
Recordkeeping, forms control.
Resolves administrative problems by coordinating with the appropriate stakeholders and Country leadership.
evaluating new equipment and techniques.
Provides information by answering questions and requests
verifying receipt of supplies.
Completes operational requirements by scheduling and assigning administrative projects; activities and travels, expediting work results.
Contributes to team effort by accomplishing related results as needed, or as may be required by the Client / project.
Undertakes and manages allocated word and data processing tasks to agreed deadlines and standards :
Word processing correspondence, reports, proposals and support to other staff
Update and monitor client database
Communications including phone reception and messaging, fax send / distribute, mail to managers, couriers
Financial - invoicing, invoice coding, filing job codes and accounts
Provides excellent client service through being responsive, timely and effective.
Works on team basis with other secretaries, ensuring work is done to achieve high level of service to all internal clients
Manages the department’s information system (filing and directories).
Ensure that the flow of documents is in accordance with the requirements of ISO 9000.
Coordinates functions, meetings and training
Takes minutes for meetings.
Maintains and monitor equipment and stationery supplies of the department.
Observe safety culture and code of conduct and any other AECOM policies.
B. Human Resources
Work with the HR Manager overseeing Vietnam office, support HR Manager in day-to-day operations
Work with the regional and local Talent Acquisition team to manage end-to-end recruitment cycle for a corporate and shared-
service center environment.
Manage all hiring / on-boarding and training procedures for new employees.
Administer or support any changes in benefits, health plans, etc.
Organise, maintain and update employee HRIS information as needed including the management of personal files.
Perform any other ad-hoc projects or duties when required.
At least 2 to 3 years of relevant working experience; knowledge of labor laws and HR basic procedures a good advantage.
Knowledge of MS Word, Excel, and PowerPoint.
Knowledge of and effective filing and retrieval system.
Excellent interpersonal, writing and communication skills
What We Offer
AECOM is a place where you can put your innovative thinking and business skills into high gear and work alongside other highly intelligent and motivated people.
It's a place where you can apply your skills to some of the world's most challenging, interesting, and meaningful projects worldwide.
It's a place that values the diversity of our areas of practice and our people. It's what makes AECOM a great place to work and grow.
AECOM is an Equal Opportunity Employer.