HR Operation Manager
Ninja Van
Ho Chi Minh City, Vietnam
1 ngày trước

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia.

Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts.

Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers.

But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

Key Accountabilities

  • Payroll, PIT & SHUI :
  • 1. Payroll·
  • Running monthly payroll by computing the attendance record and leave, calculating the monthly bonuses, overtime, and social benefits for eligible employees, updating new hires and resigns, etc.
  • Arranging for pay bank transfers and distribution of pay slips;· Proceeding all required payroll reports.
  • 2. PIT :
  • Monitoring the PIT annual settlements;· Dealing with Tax Officers and auditors in PIT issues;· Controlling PIT costs monthly and yearly;
  • Providing updated legal regulations and laws in relation to PIT.
  • 3. SHUI :
  • Ensure all the submissions related to SHUI are done properly;· Give the solution to any issues that happened and lead the team to take action;
  • Controlling Social insurance costs monthly and yearly.
  • Employee Data Management :
  • Collect and maintain confidential employment-related records, files, and reports, according to policy and legal requirements;
  • Follow up probation evaluations, and contract renewal evaluations, and prepare labor contracts within the required time frame;
  • Prepare documents in relation to employees (i.e. promotion, demotion, termination, certificates, etc.) ensuring high standard quality and timeliness criteria are always met;
  • Play the administration role in the HRIS system.
  • Annual Budget And manpower Cost :
  • Calculating the annual HR budget and people cost of all companies;· Controlling the actual people cost of departments vs annual budget;
  • To take responsibility for explaining to the Finance department issues actual people cost, budget cost, PIT cost, and SI cost.
  • Labor Contracts :
  • Manage all kinds of labor contracts for new staff (probation / labor / seasonal) & renewal labor contracts;· Make an addendum to the labor contracts (if any);
  • Proceed with all documentation for resignation (contract termination decision, contract liquidation minutes), and ensure all resignation cases are addressed in compliance with the company’s regulations;
  • Ensure all kinds of labor contracts are given to employees on time.
  • Team Management
  • Train, coach and develop subordinates by progressively transferring knowledge for career development and succession planning;
  • Contribute to building HR’s culture and driving positive change whenever applicable.
  • Requirements :

  • 5 years or more of experience in compensation and benefits or human resources. Relevant work experience in designated compensation and benefits;
  • Up-to-date knowledge of labor law, social and health insurance, unemployment insurance, and PIT;
  • Able to run Payroll Software;
  • Good at excel skills;
  • Knowledge of compensation & benefits disciplines, concepts, and theories.
  • Fluent English.
  • Benefit

  • Working address : Ninja Van Vietnam Office, Tan Binh District, Ho Chi Minh city.
  • Salary and benefits :
  • Competitive income compared to the market
  • Tet" bonus, Performance review from 1 - 4 months

  • Paid social insurance based on full salary
  • 12 days annual leave, 5 days sick leave (with full salary)
  • High-class AON Health Insurance for manager level.
  • Year End Party, annual Townhall Ceremony
  • Annual company trip
  • Attractive team-building activities, regular internal activities
  • Provide laptops for employees
  • Training and developing :
  • Participate in internal training courses : online / offline
  • Opportunities to promote to higher positions : Senior, Team Leader, Manager, etc.
  • Work environment & colleagues :
  • Senior leaders are open-minded, respectful, and ready to facilitate personal growth;
  • Young and dynamic working environment;
  • Scope of work is large, the company has more than 4000 employees, the company has operations spreading to 63 provinces / cities thoughout the country.
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