EXECUTIVE ASSISTANT
Avon
Shanghai - HO
1 giờ trước

You've picked a great time to join Avon. We're looking forward to the next chapter in our company's amazing story, and are looking for passionate people to join the team.

If you'd like to become an Avon associate, this is your time!

Role Type

Fixed Term (Fixed Term)

What you'll be doing :

  • Agenda Management
  • MD Office Management
  • Project Management
  • Key responsibilities :

    Agenda Management

  • Manage MD’s internal & external calendars with right context, decision making and prioritization
  • Manage & monitor MD stakeholders (peer / teams) holiday record, long time offsite travel, birthday etc in the calendar
  • Coordinate all travel arrangements and accommodations for the MD, arranging complex and detailed domestic and international travel plans, itineraries and agendas
  • Join & support MD in specified meetings, creating action item list & follow up
  • Serve as the primary point of contact for internal and external partners on all matters pertaining to the MD, including those of a highly confidential, personal, or critical nature;
  • Prepare and manage confidential information, maintaining good practice with integrity.

    MD Office Management

  • Partner with the External & Internal Communications team to plan and execute key messages communication as MD Office;
  • Partner closely with the Executive colleagues and other Executive Assistants to maintain efficiency and effectiveness of the MD Office.
  • Management of expenses and payment of Purchase Orders / authorized payments flow
  • Manage submission and payment of MD Concur reimbursement
  • Other MD administrative / coordination / simple translation tasks as required
  • Project Management

  • Plan and manage or Support activities / events as directed by MD
  • Partner with colleagues on special projects, company-wide events and initiatives.
  • We'd love you to have :

  • At least 3 years of executive assistant experience, preferably in regional / global functions; FMCG or Retail industry background would be a plus.
  • University graduate a plus.

  • Able to work independently, excellent verbal / written communication (English / Mandarin) and project management skills, ability to communicate effectively at executive level
  • Ability to keep confidentiality is key
  • Ability to prioritize and manage work and trade-offs against critical project timelines in a fast-paced environment, being flexible to accommodate often conflicting priorities
  • An eye for detail, well organized, pro-active and resourceful in planning / sourcing and can manage multiple tasks simultaneously;
  • Must demonstrate a sense of urgency and ownership to drive issues and tasks to completion;
  • Ability to create and maintain trusting effective relationships and work with multiple stakeholders at all levels;
  • Extremely organized with exceptional follow through;
  • Strong Technical skills : proficient in MS Office including Excel, PowerPoint, Outlook and high learning agility to navigate internal IT system.
  • What we offer :

    Avon is proud to be an equal opportunities employer. Our priority is finding the best people for the job, regardless of sex, race, disability, sexual orientation, beliefs, religion, whether you're about to have a baby or are planning to have one.

    We're all about our people, and that's why we think we're one of the best companies to work for in the world!

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