Office Management
Manage the office equipment (laptop, LCD, machines, utilities, etc) and directly work with vendors to deal with problems, failures, warranty, maintenance, change...etc.
Plan to order, manage and provide stationeries to internal needs
Liaise and deal with vendors including cleaning, catering, security, renting agencies, etc.
Manage all the Admin documentation and related legal papers, track and implement the renewal / liquidation...etc with vendors
Address employees query regarding office management issues (e.g. office facilities, office services, admin items, etc.) and collect the feedback on services and cost data for reporting
Handle Office decoration for Seasons such as Halloween, Christmas, Tết, etc.
Lead the cleaner to keep the office be tidy and clean
Purchasing
Plan, manage and optimize Admin budget, conduct the search for the suitable vendors and negotiate the profitable options.
Proceed to purchase including order, booking, purchase, agreement, delivery, payment.
Update and track stock / facilities lists, manage the store, provide data for reporting
Reception
Greet and welcome guests as soon as they arrive at the office
Direct visitors to the appropriate person and meeting room
Answer, screen and forward incoming phone calls
Internal Events
Organize the employee engagement events such as Happy Hour, Year-end Party, Sport festivals, etc. under approved plan and budget
Every quarter, propose solutions or suggestions to improve service quality or contribute to team effectiveness
Other duties as may be assigned by line manager
Key requirements :
At least 1 year of working experience in Admin and Event
Strong skills with Microsoft Office, customer services and information management
Hands-on experience with office equipment
Professional attitude and appearance
Solid written and verbal communication skills
Ability to be resourceful and proactive when issues arise
Excellent organizational skills
Multitasking and time-management skills, with the ability to prioritize tasks
Good English skills is preferable
What we offer
Working in an emerging industry - FinTech - with many opportunities to learn new, valuable knowledge and experience
Talented team with years of venture-backed startup and big tech experience so you'll get the best of both worlds : moving fast and shipping and strong teammates
Young and dynamic environments that challenging hard things in Fintech and all contributions lead to products that have impacts on real customers.
Competitive compensation :
Reasonable salary
13th month salary
Year-end bonus
Employee stock-option plan
18 paid leave days per year
Company-provided laptop
Company trip, team building, internal events
About Infina
Infina joins the global revolution, started by Robinhood, to democratize investing and empower retail investors by building a retail investing superapp for Vietnam, a young country with close to 100 million people.
The mobile app currently offers passive investing in fixed income products and mutual funds, and has just launched stock trading.
Here
you will find more information about us.
