Administrative Executive
Hồ Chí Minh
6 ngày trước
source : CareerBuilder

Mô tả Công việc

Administration tasks :

Make maintain & come up with new ideas to improve internal working processes

Track stock of office & contact suppliers to make purchases & maintenance (office, facilities, stationeries)

Manage agendas / travel arrangements / appointments for the upper management

Update all attendance documents such as asks for leave, annual leave records

Coordinate with Finance, Purchasing & IT department to prepare tools & equipment for ops team

Report on stock management for office and management

Ensure and proceed legal paperwork for representative branches / stations

Produce reports periodically and support visualize training materials

Coordinate with other departments to ensure administrative tasks are done smoothly

Other tasks assigned by direct line manager

Financial tasks :

Work on project’s contract, grant request, invoice, and other paperwork

Keep track projects' payment

Support to record daily cash flows

Basic bookkeeping, invoices

Review monthly, and quarterly accounting reports (collect data, invoices)

Making internal monthly, quarterly & yearly report

Handling accounts receivable / payable, check and process payment, request for payment, bank transactions

HR support tasks :

Support in handling employee document and ensure all are classified by each purpose

Support for new employee’s equipment

Support for Employee Timesheet & Annual leave record

Support for preparing facilities & payment for internal activities

Yêu Cầu Công Việc

Requirements :

Education : Degree in Business or related majors

Experience : 1-2 years related experience

Other related certifications are plus

Ability to prioritize and manage workload with a critical timeline

Creativity and strong problem solving skills

Basic math skills and understanding of basic financial concepts

Strong task and time management skills.

Exceptional interpersonal and written and verbal communication skills

Solid presentation skills

Professional appearance and courteous manner

Proficiency with office technology and equipment, including fax machines, printers, copiers, scanners, and computers

Naturally curious and have a self-starter personality

Good command in English

Báo cáo công việc này

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