Beginning of the main content section.Return to the home pagePrintable FormatJob Description - Senior Facility Engineer - SERE (005GVE)
Senior Facility Engineer - SERE-005GVE
This position will carry out a comprehensive workplace service to ensure the reliability, safety and minimization of the environmental impact on SEMV operations meet require outcomes.
This position will define levels of quality and quantity of the workplace service to be delivery to specific areas. All levels must be aligned with IFM partner.
This position will at a minimum furnish all scopes specified workplace service including following areas :
Receptionist / Guest welcome
Moves / Add / Changes
Janitorial / Pest control
Landscaping and Ground
Janitorial and waste handling
Perform condition-based, interval-based (scheduled), request cleaning work as needed to meet all defined standards below for the spaces that are cleaned.
Promptly review and adjust schedules and service levels as needed to remedy any conditions that fall outside the service level agreement and aligned standards.
Cleaning practices and schedules will be created to minimize disruptions or unpleasant conditions in 24 hours per day, 7 day per week operating facilities and environments.
Safety and risk reduction guidelines will be strictly followed in all areas, with the goal of zero safety incidents resulting from custodial activities.
Incident Response : spillage control
Landscaping and Ground
Ensure that plant materials are free from hazardous insects, disease, and weeds in the jurisdictions in which Service Provider is operating under the Agreement with vendor.
Ensure plant material is in healthy condition through the first full growing season.
Be responsible for maintaining all exterior areas including, but not limited to, landscaped areas, non-landscaped exterior areas, retention ponds, service yards, patios, courtyards and parking lot islands.
Ensure outdoor assets, including guard shacks, sheds, signs, fences, utility poles and enclosures, including any gaps or breaks in good condition
Ensure all signs and ground signage and markings, including for safety and according to applicable regulations and standards
Office supplies :
Set / agree to minimum stock levels by site
Manage stock levels of office supplies to maintain agreed minimum stock levels
Achieve turn-around time for fulfill or purchase / provide stationeries, office supplies within 3 working days upon ordering of supplies
Office supplies to be paid on an on-demand basis
Catering / Pantry supplies
Catering service, pantry services, and related operations, that meet high quality and hygienic standards are provided in accordance with local regulation.
End Users are highly satisfied with services.
Travel Arrangement / transportation
Be responsible for the outcomes :
Vehicles are provided that are safe, clean and reliable
Bus schedules are maintained with no delays caused by Service Provider
To ensure proper travelling arrangements (hotels, flights, passport, visa) for office staff and visitors
Work with transportation servicer to have regular inspection shuttle buses ensure safe journey for all employees
Provide effective, reliable and safe transportation services per the site schedule requirements at locations designated
Manages car rental contact and car arrangement within company
Control monthly payment to car vendor
Room setups will include, but not be limited to, chairs, tables, portable stages, flip charts, waste receptacles, signs, banners, TVs, projectors, room dividers, and wall partitions.
Be knowledgeable of all setup procedures and safety requirements for all room types.
Be familiar with specific conference room and cafeteria setups per site and educate Client on limitations and capabilities of each.
Provide instructions and diagrams, including table and room dimensions, in order to calculate room occupancy.
Be familiar with fire code and egress designations to ensure setups do not exceed room occupancy limits or block emergency egress.
Ensure the outcome :
Most valuable assets (its people, products and research) in a highly efficient and cost effective manner 24 hours a day, 365 days a year.
Respond correctly and safely to emergency situations as required by Client’s established procedures.
Physical security : access control; rules and regulations; Unauthorised access mitigation, parking.
Security Maintenance system
Space and Asset management under Real Estate
Ensure facility issues are addressed during conceptual design development. Review all design drawings and documents and work on construction activities to minimize impact to building end users.
Identify available space and evaluating appropriateness to meet needs while maintaining approved space standards.
Assist in identifying and executing energy reduction projects.
Schedule required facility and utility shutdowns.
Assist project groups and outside consulting engineers by providing information on the sites infrastructure and buildings for the purpose of constructing new facilities or the modifications of existing Client locations
recommend and, if accepted, lead the development of enhanced asset criticality criteria and perform the necessary criticality assessment of Client’s assets.
Determine which major systems and components will be maintained on a predictive basis and which will be maintained on an interval-
based preventative maintenance (PM) or run-to-failure basis.
Create risk mitigation strategies for critical assets
Building interiors present a safe, secure and aesthetically pleasing appearance.
Architectural furnishings and fixtures are maintained in a safe, secure, functional, and aesthetically pleasing condition.
Free standing and systems furniture will be kept in a safe, clean and professional-looking state.
Manage and oversee quality of service provider to ensure Health safety and Environment compliance
To work with service provider to prepare and implement SOP, SLA for site operation in terms of soft services
Regular inspect, check quality of service and notify to service provider and other counter parts to ensure the site clean, neat, bright all times
Follow up actions to make sure timing completions, minimize delay / interruption of certain services.
8. Other tasks
Arrange name card for office people
Assists on trainings & company events : logistic arrangement
Education : College / University degree in Business Administration, Social Humanity, English or other relating universities
Working Experience : -At least 3 years experience in Workplace service, project management in foreign working environment with a proven track record of successfully.
At least 2- year- experienced on soft services including but not limit : cafeteria, cleaning, cGMPs, landscaping, events organization, asset management, space planning.
Knowledgeable of food safety
Experienced on various projects of improving quality of soft services whilst still maintain efficiency of cost.
Experience on contractor management.
Business Understanding :
Understanding of the manufacturing industry
Familiar with integrated facilities management
Administrative principles and practices
Others (e.g. language skills, technical skills) : -University / College degree or equivalent, major in Office Administration, English or Business Administration
Excellent communication skills in English and Vietnamese (written and verbal)
Good command of Microsoft Office : Word, Excel, Email
Pleasant and honest personality
Attention to details, at ease at working with figures
Ability to work multi-tasks under pressure while remaining friendly and enthusiastic
Quality service oriented.