Job workplaces :
Hà Nội - Việt Nam
Job level : Job language :
Job language : English
Job industry :
Hành chính, Thư ký & Lễ tân
Job description : Administration
General office affairs : telephone reception, dealing with incoming call, faxes and post / delivery.
Prepare internal proposal letters (for purchasing and daily operations such as stationery, equipment, event organization, etc.
and perform the purchase basing on approved proposal.
Prepare internal payment request for ADS and other sections.
Support Administrative Manager with working with authorities as per Admin.
Manager’s arrangement such as work permit and immigration procedure, residence card for expats, visa application, notarization and legalization, etc.
Keep track and manage contracts under ADS’s management such as hotel corporate
rate contract, car lease contract, car liability insurance, etc.
Manage paper works, documentation filing system.
Keep track, manage personal parking contract and give instruction on procedures, collecting parking fee for personal parking.
Issue contractor working card and collect card fee from contractor.
Support Administrative Manager with organization and implementation of internal events and activities (such as Company Day, Year End Party, pagoda visit, charity, health check for company staff, Christmas and New Year building decoration, staff exchange program (finding apartment) etc.).
Keep track of related law, regulations and prepare periodic reports in accordance with law and regulation (such as 6-month report on labor status, quarterly report on investment of foreign project).
Weekly report of ADS.
Support HR staff if needed with the procedure of recruitment, training such as contacting candidates and arranging interview schedule, arranging first aid training, AED training.
Other tasks as request
Interpreter and translator : Support General Director during communication with sections, document translation.
Take part in operations meeting and prepare meeting minutes if being requested.
Job requirements :
Age : Under 28 years.
Gender : Female.
Education : Bachelor (university graduate).
Required experience and skills.
Japanese (N2) and English (IELTS 6.5 or TOEIC 800 or equivalent business level) (in written and speaking).
Proficient usage of Microsoft office software (word, excel, PowerPoint).
Strong administration skill (good arrangement skill, ability to coordinate a range of activities at once, well organized) and communication skill (in both verbal and written).
Working manner : professional, active, good discipline, cooperative.
Working hours : 5 days / week, 8 hours / day (from 8am-5pm, lunch break from 12pm 1pm).
Overtime work if any will be paid overtime salary.
Probation : 2 months.
Interview : 2 rounds.
Other benefits : Meal allowance.
Welfare policy : company trips (new year pagoda visit and summer trip), company party (every quarter and at the year end), annual medical check, private healthcare insurance, having foreign language or knowledge training, annual salary review, overtime salary, annual leave (12 days per year), annual bonus depending on company’s business result and others prescribed by law.