Assistant Company Secretary
Standard Chartered
Ho Chi Minh, Vietnam, South Asia
1 ngày trước

About Standard Chartered

We are a leading international bank focused on helping people and companies prosper across Asia, Africa and the Middle East.

To us, good performance is about much more than turning a profit. It's about showing how you embody our valued behaviours - do the right thing, better together and never settle - as well as our brand promise, Here for good.

We're committed to promoting equality in the workplace and creating an inclusive and flexible culture - one where everyone can realise their full potential and make a positive contribution to our organisation.

This in turn helps us to provide better support to our broad client base. The Role Responsibilities Strategy

Develop an awareness and understanding of the Company’s business strategy as applicable to the role.

Business

Maintain an awareness and understanding of the wider business, economic and market environment in which the Company operates.

Processes

Support the Company Secretary, Vietnam in delivering operational risk commitments in line with the Group’s objectives.

Board Governance

Provide proactive and high quality support to the Company Secretary of the Company in the following areas :

Supporting various aspects of the end to end board / board committee governance process ensuring comprehensive agendas, high quality papers, recording of balanced minutes and proactive follow up of matters arising.

Working closely with the Company Secretary to ensure the Directors have the right information to make the decisions / approvals being requested.

It is expected that the Assistant Company Secretary will be principally responsible for at least one Board Committee of the Company and one subsidiary of the Company.

Build and maintain strong stakeholder relations with the Company’s Directors, Executive Committee members and Function Heads to ensure that the Group’s approach to subsidiary governance is well understood and adhered to.

Proactively manage the Company’s subsidiaries (if any), deliver high quality, efficient, effective and sustainable company secretarial practices and processes, ensuring compliance with relevant Group Policies, local legal and regulatory requirements

Directors

  • Supporting the Company Secretary and the Chief Executive Officer to develop, maintaining and execute a robust board succession plan;
  • including maintaining an up to date capability matrix and independent director watch list and managing the process of appointing directors including and any related regulatory filings and approvals

    Support the delivery of a tailored induction programme for all newly appointed directors within three months of appointment.

    Support the Company Secretary in guiding and advising the directors on relevant ongoing training in respect of fiduciary duties, director responsibilities and liabilities, governance developments / issues, strategic priorities and risk management principles and maintaining a log of all training completed.

    Responsible as a trusted advisor’ to the directors, Executive Committee members and Accountable Executives of Non-banking Subsidiaries on corporate governance and board related matters.

    Support the Company Secretary in embedding a robust process to manage conflicts of interest, outside business interests, associated disclosure obligations and internal approvals / clearances.

    Support the Company Secretary in maintaining a robust relationship with independent non-executive directors

    Support the Company Secretary in ensuring board evaluations of the Company and relevant Non-banking Subsidiaries are conducted on an annual basis and follow up actions are implemented.

    Corporate Structure & Approvals

    Advise on corporate actions including Changes to Group Corporate Structure approval process, and acting as a "trusted advisor" to stakeholders in connection with the approval process and providing guidance and support in connection with transaction related.

    Responsible for providing advice to all stakeholders on corporate authorities and work closely with the senior management to ensure relevant board and committee approvals are obtained on a timely basis.

    Accountable for ensuring that all senior managers clearly understand the sources of authority framework and the process for obtaining approval authority and demonstrating evidence as appropriate to external third parties (includes advisory on the Group Authorised Signatory Book, Group Delegated Authorities Manual and Powers of Attorney).

    Powers of Attorney (POA) Coordinator

    Act as POA Coordinator to the Chief Executive Officer and manage, process and monitor all POAs issued by the Chief Executive Officer or the Board of the Company.

    Maintain timely records of POAs issued on Blueprint, monitor and manage the renewal process, including coordinating the POA revocation process.

    Policy and Regulatory Compliance

    Support the Company Secretary to ensure compliance with the Group Subsidiary Governance Policy and Standards in Vietnam and that the Company and its Subsidiaries comply with all relevant statutory, legal and regulatory requirements in Vietnam, including filings and regulatory disclosures.

    Support the Company Secretary, Vietnam to monitor and ensure compliance with the Corporate Governance Regulations and Guidelines, including board composition and director independence requirements.

    Responsible for managing all entities in Blueprint where named as the Responsible Person ( RP ). Provide Blueprint oversight for all other entities in Vietnam ensuring the RPs fully understand their responsibilities and complete changes to mandatory fields and compliance reviews within the prescribed timelines.

    Support the Company Secretary to manage the corporate governance aspects of all internal and external audits, inspections and reviews.

    Thought leadership

    Responsible for providing timely and relevant guidance to the Board and senior management on the application and interpretation of legislation, banking codes, corporate governance guidelines and policies relating to the corporate governance of the Company.

    Responsible for continuously reviewing and looking for ways to streamline BAU processes to ensure efficient and sustainable ways of working within the Vietnam Company Secretariat.

    Work closely with the Company Secretary on Group led corporate governance projects.

    People & Talent

    Provide coaching to company secretarial team members, leading by example to build an appropriate culture consistent with the Group’s valued behaviours as a senior leader within GCS.

    As applicable, recruit, motivate and retain a high-performing team including management and leadership of any direct reports with respect to their team members.

    Set and monitor job descriptions and performance objectives for any direct reports and provide feedback, recognition and reward in line with their performance against those responsibilities and undertake succession planning for any direct reports.

    Collaborate and engage with GCS colleagues in London and Singapore and other relevant stakeholders to ensure most efficient and cost-effective processes.

    Risk Management

    Responsible for identifying corporate governance risks, escalating to the Company Secretary with strategies to mitigate that risk including updating risk reporting platforms.

    Regulatory & Business Conduct

    Display exemplary conduct and live by the Group’s Values and Code of Conduct.

    Take personal responsibility for embedding the highest standards of ethics, including regulatory and business conduct. This includes understanding and ensuring compliance with, in letter and spirit, all applicable laws, regulations, guidelines and the Group Code of Conduct.

    Effectively and collaboratively identify, escalate, mitigate and resolve risk, conduct and compliance matters.

    Serve as Assistant Company Secretary for Standard Chartered Bank Vietnam Limited and its subsidiaries.

    Exercise delegated authorities and act in accordance with the Charter of the Company.

    Key Stakeholders

  • Company Secretary, Vietnam
  • Country CEO Office
  • Board of Members
  • Board of Control
  • Executive Committee Members
  • Client Business / Support Function Heads
  • External service providers / vendors
  • Group Corporate Secretariat ( GCS ) function
  • Other Responsibilities

    Proactively contribute and engage with the Regional GCS team and promote the sharing of best practice and identify areas to improve process and develop more efficient ways of working.

    Our Ideal Candidate

  • Academic or Professional Education / Qualifications (preferably in law, financing or auditing) with technical knowledge, ideally gained within the financial services sector.
  • Experience of working within Financial Services or a fast-paced company of substantial size and complexity.
  • Attention to details and a high level of accuracy.
  • Proven excellent organisational and planning skills are essential in this role.
  • Good interpersonal and written and verbal communication skills with the ability to communicate / influence senior management and stakeholders across different cultures.
  • Possess the ability to identify and drive opportunities for continuous improvement.
  • Possess a flexible and collegiate approach with the ability to contribute to building and maintaining a strong team environment.
  • Ability to prioritise workload, work under pressure and manage tight deadlines.
  • Reliable, self-motivated and proactive.
  • Possess a common sense and commercial approach to problem solving.
  • Level of English proficiency
  • Báo cáo công việc này
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