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Procurement Officer

locationsHo Chi Minh City, Vietnamtime typeposted onPosted 18 Days Agojob requisition idREQ224420

POSITION GOALS

Ensure the compliance on SLA of IFM agreement between JLL-Intel on ordering process

Responsibility on delivery control and documentation

Assist procurement team in sourcing, evaluation and vendor selection per IFM procurement procedure

DUTIES AND RESPONSIBILITIES

Finding vendor / supplier, and select & evaluate the quotations from vendor based on customers requirements

Issue PO to vendor upon receiving requirement for both in / out scope in / out budget purchase

Ensure the ordered material / service delivered on time, at expectation on quality, quantity. Get delivery note signed by JLL and Intel upon handover complete

Coordinating to have contract and PO signed by vendors and JLL

Booking goods receipt, scanning all purchasing docs to save in share drive and handing over these docs to Finance department to issue invoice to customer and release the money for vendor in due date

Be a centre point of all purchasing documents filing system and interaction with Company system like JDE, DAB, Ariba

Hand over to operation required docs like copy of contract, warranty certificate, delivery note for their management of warranty

Be a contact point among vendor - client operation once any warranty claims

Keep the fruitful and efficiency relationship with the vendor

Participate in sourcing activity for small project to get the purchase done at the most effective manner. Comply strictly to IFM procurement procedure during vendor sourcing and selection

Any other duties as and when required by the Manager

KEY PERFORMANCE MEASURES

Meet the requirements of customer proactively and professionally in ordering and delivery timely100%

Complete all jobs to support finance team in billing client and payment to vendor per expected deadline

100% purchasing documents save in share drive for transparent and audit purpose

Contribute to the success of procurement team by handling OB project efficiently

Zero finding and >

EMPLOYEE SPECIFICATIONS KEY COMPETENCIES

Local Vietnamese, Bachelor Degree

At least 3 years experience in procurement / purchasing

Knowledge on international procurement process is preferable

Fluent communication in both English and Vietnamese

Work with tremendous care, detail- oriented, proper tracking and documented

High responsibility at work, sense of emergency and solutions proposal to get the problem solved

Ability to handle multiple complexity jobs with steady nerve

Mature and level-headed while dealing with people around

Customer orientation, team work and integrity

Able to utilize Microsoft Word, Excel and Outlook

LEADERSHIP

Represent Jones Lang LaSalle by behaving consistently with cultural and company requirements.

Be a good ambassador of Procurement policies, always in compliance

Provide services in keeping with clients cultural and company requirements.

Work towards objectives unsupervised.

Be willing to assist & mentor colleagues.

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