Office Manager (500348)
First Alliances' Client
Hồ Chí Minh
1 ngày trước
source : CareerBuilder

Mô tả Công việc

Office managers essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff.

Responsibilities typically include :

  • WiFi
  • Printing Paid
  • Parking Paid
  • TV Screen
  • Water, Coffee and Tea
  • 24 / 7 Access & Security
  • Cleaning Services
  • Mail & Package Handling
  • Management of office repair and maintenance work (office machinery, IT, etc.)
  • Devising and maintaining an orderly and efficient filing system.
  • Ordering stationary, business cards, office furniture and other office consumables as required.
  • Prepare and plan business and personal trips including the coordination of air travel, hotel, transportation, special events and meetings.
  • This includes domestic and international travel.

  • Provide office leadership in occasion when management is absent.
  • Deliver administrative support to her / his manager and upper management when required.
  • Call courier services when needed; ensuring packages / envelopes are prepared, labeled and sealed properly and ready for pickup.
  • Manage sensitive and confidential information; disseminating materials, reports and correspondence.
  • Deal with complex queries and complaints over the telephone, by e-mail or in person; deal with e-mail and post.
  • Manage and take responsibility for special projects that involve internal, international and external groups.
  • Perform ongoing Internet research as requested by her / his manager.
  • Request quotes from various vendors for best pricing and cost conscious purposes
  • Other duties as assigned.
  • Yêu Cầu Công Việc

  • Bachelor degree
  • English fluency - strong English communication and writing skills
  • Proven experience as an Office Manager for big size companies (from 500 officers)
  • Knowledge of office administrator responsibilities, systems, and procedures
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Hands-on experience with office machines (e.g. fax machines and printers)
  • Familiarities with email scheduling tools, like Email Scheduler and Boomerang
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • Experience with working in an international workplace is a plus
  • Proactive, persistent, team-player and self-starter
  • Well-organized and able to handle multiple tasks and changing priorities under pressure.
  • Báo cáo công việc này
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