Mô tả Công việc
Office managers essentially ensure the smooth running of an office on a day-to-day basis and may manage a team of administrative or support staff.
Responsibilities typically include :
Water, Coffee and Tea
24 / 7 Access & Security
Mail & Package Handling
Management of office repair and maintenance work (office machinery, IT, etc.)
Devising and maintaining an orderly and efficient filing system.
Ordering stationary, business cards, office furniture and other office consumables as required.
Prepare and plan business and personal trips including the coordination of air travel, hotel, transportation, special events and meetings.
This includes domestic and international travel.
Provide office leadership in occasion when management is absent.
Deliver administrative support to her / his manager and upper management when required.
Call courier services when needed; ensuring packages / envelopes are prepared, labeled and sealed properly and ready for pickup.
Manage sensitive and confidential information; disseminating materials, reports and correspondence.
Deal with complex queries and complaints over the telephone, by e-mail or in person; deal with e-mail and post.
Manage and take responsibility for special projects that involve internal, international and external groups.
Perform ongoing Internet research as requested by her / his manager.
Request quotes from various vendors for best pricing and cost conscious purposes
Other duties as assigned.
Yêu Cầu Công Việc
English fluency - strong English communication and writing skills
Proven experience as an Office Manager for big size companies (from 500 officers)
Knowledge of office administrator responsibilities, systems, and procedures
Proficiency in MS Office (MS Excel and MS Outlook, in particular)
Hands-on experience with office machines (e.g. fax machines and printers)
Familiarities with email scheduling tools, like Email Scheduler and Boomerang
Excellent time management skills and ability to multi-task and prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational and planning skills in a fast-paced environment
Experience with working in an international workplace is a plus
Proactive, persistent, team-player and self-starter
Well-organized and able to handle multiple tasks and changing priorities under pressure.