Provide Administrative Support to President & CEO ranging from extensive calendaring (work and personal), meeting schedules, maintaining accurate contacts database.
This includes screening and validating the need to schedule appointments (act as gatekeeper for CEO).
Monitor, screen and respond as appropriate to CEO’s incoming correspondence including voicemail, email, and flag important and urgent items for CEO’s attention.
Assist with, and when necessary, coordinate large projects including strategic and business plan revisions is any.
Track action items and deliverables for CEO.
Serve as liaison for the CEO with Executive team and staff members : Obtain appropriate clearance on all documents, and follow up on action items to ensure completion.
Assist with internal and external meeting preparations (i.e., draft agendas, PowerPoint, catering).
Drafting and / or editing communications from President / CEO to ensure 100% accuracy of content, spelling, and grammar.
Maintain open lines of communication with President, and keep him apprised of any partners / customerssensitive matters related to, but not limited to, the Board of Upper level relationships.
Responsible for the coordination, minutes taking, and tracking of action items assigned to the President and CEO.
Responsible for preparing, arranging personal items (clothes, accessories, ... ) , good taste.
Prepare, organize the daily meals to CEO and the Customers (If any)
Support President’s work with the Board of Directors, Chairman, and Committee Chairpersons.
Act as initial point of contact for Directors’ inquiries.
Gather materials for upcoming Board and Committee meetings.
Responsible for creating Board and Committee binders. Coordinate meeting activities with Chairman of the Board.
Assist President / Chairman in setting Board and Committee meeting agendas, including preparation.
Prepare formal meeting Minutes, maintain official Minutes records for Board and Committee meetings, and maintain central
Required Number : 5
Year Experience : 2 Years
Minimum Career Level : Experienced
Minimum Education Level : Bachelor Degree
Job Skills :
Computer Skill :
Non Technology Skill :
Others skill :