Office Manager
Hanoi, Vietnam
5 ngày trước

Job Description

Role : Office Manager

Reports to : Chief Representative, ING Hanoi Representative Office


To provide full secretarial, administrative and non-financial risk management support to the Representative Office and assist business in Vietnam

Business Support

  • Research and data gathering
  • Organize travel arrangements and prepare travel itinerary / meeting schedule for the department
  • Prepare claims and travel expenses for payment
  • Assist in preforming liaison functions and promoting investment project of ING Bank N.V. in Vietnam
  • Office Administration

  • Arrange monthly payments for office expenses
  • Arrange stationery supplies, including presentation materials, consumable parts of the office equipment
  • Keep record and filing of documents for the office and administrative stuff
  • Other administrative tasks when required
  • Legal / Compliance (in consultation with Regional Legal & Compliance)

  • Updating / filing of various forms regarding compliance issues
  • Assist the Chief Rep to co-ordinate with external lawyers and ING Compliance on licensing / post licensing issues
  • Assist the Chief Rep to provide support in legal and secretarial matter in the day to day operations of the entity
  • Others

  • To support the Chief Representative in the day-to-day operations of the entity. These activities include acting as a designated local representative for functions such as Compliance, Finance, HR, Crisis Management / BCM, Operations, IT and ORM
  • Key Competencies

  • Qualifications : Bachelor degree in Banking, Finance, or related fields
  • At least 3+ years working experience in Banking & Finance industry, preferably in international banks
  • Fluent command of English for both written and verbal
  • Ability to thrive under dynamic environment and multi task in a timely manner
  • Excellent office administration skills to ensure the office’s smooth operation
  • Good planning, management and organizational skills
  • Has an eye for detail
  • Ability to work independently as well as efficiently in a team to be proactive in solving problems
  • Good interpersonal skills
  • Báo cáo công việc này

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