Boehringer Ingelheim is one the fastest growing pharmaceutical companies in the South East Asia and South Korea (SEASK) region.
We are powered by a diverse workforce who creates value to our customers through our dynamic product portfolio. Moreover, we are recognized in the region as :
One of the top 10 pharma companies
A market leader in most of the therapeutic areas we play in for the Human Pharma business
The No. 1 company in the Animal Health business
We do take our employees’ development seriously and are committed to helping them grow through extensive development programs, career opportunities and a diverse and inclusive working environment.
Are you looking to make a difference in your career? Please apply for the position below. Description :
Take care of the office management of HCMC and HN offices (HP + AH; central office receptions), the warehouse management (HP & AH;
document storage; promotional material storage; 3rd party and own product warehouses) as well as the company car fleet and parking lot management.
Responsible to role out and implement the key processes within Infrastructure Safety Environmental Engineering (ISEE)& Security for (staff of) both offices (HN & HCMC), including :
Environmental Health & Safety
General Facility Services
Permit Management (building management permit)
Fleet Management (Safety)
As Local Security Officer to implement Security System and Program according to BI Security Principles and Measures in order to ensure appropriate level of security system to protect and secure both offices (HN & HCMC) and sites (e.
g. warehouses) in Crisis Management and Site Security
Both Positions will be reporting solid line to country and functional reporting to ISEE & Security Manager ROPU SEASK
Duties & Responsibilities :
Manage a team (receptionists and cleaning staff) to support the office administration to ensure smooth operations in both HN and HCMC offices, including building management, cleaning and maintenance of office, cleaning and maintenance of pantry area, maintaining machines such as printers, copiers etc, booking of meeting rooms, stationaries and supplies, receiving delivered goods, car and motor bike parking, warehouse management, etc...
Manage / lead office moving / expansion / innovation.
Security SOP implemented
Regular site security assessment (HN & HCMC offices; warehouses) based on updated security requirements
Participate as Local Security Officer in Security regular meeting
Security Incident Reporting well maintained
CAPA of security audit / inspection and assessment completed as time line
ISOS Travel Tracker Administrator responsible for the country
Reception process (HN, HCMC) aligned with ROPU SEASK
Attend Annual LSO Training
EHS program in HN & HCMC offices to be implemented
Safety Minute to be incorporated in all key events
Be Safe Programme and Newsletters to be incorporated
Office activities (HN & HCMC) to be conducted according to BI Safety Policy and guidelines
Monthly KPI Reporting :
a) Man hours
b) Open Reporting of incidents & Accidents
Attend Monthly calls
Attend Annual EHS Training by ROPU SEASK
Conduct annual Safety Day promotional activities
Execution of risk assessments across EHS processes with active CAPA management
On time permit renewal
Permit Good Documentation Practice
List and renewal calendar of Permit available
Field Force Safety
Fleet Management SOP to be implemented
KPI of Zero Fatality reporting monthly
Annual Driving Safety Training
3rd Party Warehouse & Contractors Management
Coordinate audit on supplier and 3rd-party warehouse in country with ISEE & Security Manager ROPU SEASK prior to contract renewal
Establish Permit-to-Work system in the office for services and maintenance
Recycling programme to be incorporated in facility
Maintenance of all life saving equipment
Energy saving initiatives to be adopted in facility management
Responsible to manage Office asset and infrastructure documentation.
Responsible to ensure office renovation / refurbishment according to BI OCP guideline.
Real Estate Leases and Fit Out / Sale or Purchase
Consulted or be involved in transactions for lease of offices / labs and fit ISEE topics.
EHS & Security Committee
Set-up a EHS & Security Committee in the OPU
Conduct Safely & Security meetings in alternate months to update and discuss relevant issues / programs
Perform monthly safety inspection programs within the facilities / offices, and provide closure of observations
Degree / Diploma in BA or Engineering or EHS or Security Studies or equivalent or local regulation approved certifications, and / or
Relevant previous work experience (e.g. office manager, site security)
Living AAI, Launch & Lead, Easy & Effective, Clear & Compliant mindset
Responsible nature and possess a can do attitude
Possess a strong passion to work in tasks related to Safety & Security issues
Team player and ability to coordinate and work with different areas
Good listening skill, social perceptiveness, embracing team diversity
Good Communication skill, Oral Expression and Speech Clarity in English
Good Understanding of business process of sales and marketing, finance, and HR activities
Experience in working with local regulatory authorities in Safety & Security matters
Good understanding of best documentation practices and safe work practices
Customer and Personal Service Knowledge of principles and processes for providing customer and personal services. This includes good understanding of customer needs, meeting quality standards for services, and evaluation of customer satisfaction.
Who we are : At Boehringer Ingelheim we create value through innovation with one clear goal : to improve the lives of patients.
We develop breakthrough therapies and innovative healthcare solutions in areas of unmet medical need for both humans and animals.
As a family owned company, we focus on long term performance. We are powered by 50,000 employees globally who nurture a diverse, collaborative and inclusive culture.
Learning and development for all employees is key, because your growth is our growth. Want to learn more? Visit boehringer-
ingelheim.com and join us in our effort to make more health.
If you have any question on the recruiting process, please contact :
Human Pharma : Note to Recruitment Agencies : Boehringer Ingelheim (BI) does not accept candidate submissions from recruitment agencies that BI does not have existing contracts with.
BI will not be responsible for payment of recruitment fees for the hiring of candidates whose resumes were submitted to BI employees or BI offices without BI’s prior permission.