COMPENSATION & BENEFITS (60%)

Prepares the compensation and benefits budget, including the regular monitoring, reporting and adjusting of the budget

Coordinates C&B processes like the salary planning, bonus planning, new benefits introduction, etc.

Designs and develops compensation policies

Analyzes different components of the remuneration scheme in the organization and prepares reports about the internal equity and external competitiveness

Designs and develops different schemes of the variable remuneration (incentive schemes for the Sales functions, bonus schemes for the Back Office and Enabling functions)

Closely cooperates and manages the relationship with the external compensation consulting company

Leads and manages compensation projects

Design policies to close gaps in the compensation of employees

Payroll

Review store timesheet

Review reports submitted by SICs including number of hours to pay, overtime payment, shift payment, commission, incentive and deductions

Provide treatment for all payroll, personal income tax and social insurance items to ensure maximum compliance with local legislation

Update new joiners, resignees and staff transfer to SG HR

Submit monthly timesheet & commission to HR team for approval.

Monthly tracking of confirmation cases and follow-up on completion of appraisal forms

Upload, proceed and follow up to pay salary via bank system

Send monthly e-payslip to employees

Prepare monthly and yearly payroll reports

Employee Benefits

Review of corporate insurance benefits annually

Review monthly report of change in list of employees under insurance plan

Social Insurance ( SHUI ), Personal Income Tax ( PIT ), Labour & Immigration Law Compliance

Consult the process for personal income tax and social insurance from time to time to ensure

compliance with local legislation

Review monthly SHUI reports and process

Reconcile the SHUI contribution responsibility monthly, quarterly, yearly (if any) with Social

Insurance department

Review the monthly and quarterly PIT declaration & a submit to tax department

Review annual PIT finalization filing and payment

Process employee income tax receipt annually

Review and submit tax receipt report

Liaise with respective authority bodies in case of inspection or any related matter

HR Administrative

Set up local HRIS according to the business requirement from time to time

Review and follow up probation contract / labour contract / termination letter / promotion letter / warning letter to employee.

Update of Team Org Chart and Staff Information list.

Review the Labor report for Vietnamese Labor dept.

Translate and update of JD for all positions.

Other tasks as assigned.

RECRUITMENT & ADMINISTRATION (40%)

Support recruitment and employer branding where necessary

Manage third-party vendors from time to time for smooth daily operation of office and stores

Manage expenses and payments for vendors to be processed on time

Review and comment on terms & conditions for commercial contracts not under Finance

Review and comment on terms & conditions for commercial contracts not under Finance

Process of contract execution and filing

Manage the corporate documents / licenses and official seal

Organize internal events and activities for employee engagement

Other tasks as assigned.

Decision making :

After consultation with manager or others

Payroll / SHUI / PIT processing and HR administration within legislation guideline and company

policy

Execution of day to day duties in line with Norbreeze policies and procedures

Key attributes :

2-6 years of hands on experience in compensation & benefits role, with emphasis on payroll

process

Sound understanding of Vietnamese employment, PIT and SHUI legislation

Proficiency in working with financial statements, numbers and reports

Preferably experience in Retail industry

Proactive

Excellent planning and analytical skills

Effective time management & prioritization skills

Meticulous with an eye for details

Resourceful, fast and efficient and able to work independently