Office Admin Executive
Ho Chi Minh City, Vietnam
6 ngày trước

1 / Client Relationship

  • Financial Management
  • 2 / Office premises find new offices, manage office leasing, oversee office de- sign / decoration / cleanliness / tidiness, organize workstation layouts, seating plans, prepare workstations for new staff, order furniture / computers / desks, liaise with building management companies for building quality service, update list of motorbikes / cars monthly.

    En-sure facili- ties meet environmental, health and security standards and comply with government regula- tions.

  • Internal processes analyze internal processes and recommend and implement pol- icy and procedural changes to improve operations (such as supply changes or rec- ords disposal).
  • Office supplies manage the procurement / distribution / storage of office supplies as well as coffee / tea / drinking water supplies and distribution.
  • Asset Management - (includes all property excluding IT hardware) in charge of the coding of all assets, management of assets according to the ISO procedures and as- set maintenance.
  • Events organization / management manage events including suppliers, VIP clients, annual company gathering, happy hour
  • Meetings oversee management meeting rooms, set-up, tidiness, chair availabil- ity / arrangement, co-ordinate with IT on Skype / presentation set up.
  • Utilities Phone / internet bills timely reconciliation and payment (including checking with employees on appropriateness of usage, arranging for payment by employees of their share, payment of phone / internet bills and
  • Mail oversee the management / distribution / collection of all courier / post in / out of the group. (Courier ensure all post mail in / out is delivered correctly / timely at reasonable cost, reconcile monthly courier bills (national and international) and Post manage prompt distribution / collection of postal items).
  • Suppliers manage all suppliers related to office operation.
  • Budget control the Admin budget.
  • Other tasks assigned by Senior Procurement Manager
  • Minimum requirements

    Education (minimum / desirable)

  • University Graduates
  • Language

  • Fluent in English & Vietnamese
  • Experience / Professional Requirement

  • 3 -4 years experience at the same position.
  • Good communication and negotiation skills.
  • Excellent project management, forecasting and planning skills.
  • Good at judgment and decision making.
  • Team player, self driven, taking initiative, enthusiastic.
  • Analytical and communicative, creative problem solving
  • Flexible, ability to work independently
  • Ability to work under pressure
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