THE ROLE : ACCOUNTABILITIES :
The Administration Officer is accountable for the following ongoing set of results, which are required to continuously propose improvements from time to time, under close supervision of the Center Manager.
1. Logistic arrangement for Mekong events ( 55% )
Ensure effective logistics arrangement for Mekong events that fulfill the intention of events :
Logistics for company events (Year-end Party, and any other events requested by Mancom) :
Logistics for events hosted at the Mekong Capital office (VIP meeting, Training, etc..)
Venue & FnB arrangement for events outside office as requested from time to time
2. Office Clean & Green (25%)
Ensure office is a professional clean and green environment.
Ensure office is clean by coordinating, supervising Tea Ladies who provide office cleaning service.
Responsible for keeping the office tidy and professional
Ensure effective periodic cleaning is maintained
Ensure the office plants are well taken care of, always green & appropriately arrangement
3. Reception (5%)
Ensure to always keep the receptionist warm and professional. Key deliverables include :
Warmly welcome guests, take guests to meeting rooms and serve water / coffee to guests.
Answer phone calls promptly (within 2 rings).
Deliver the Secretary works (mail / newspaper / magazine delivery).
Ensure the report of Tracking attendance / annual leave be updated.
4. Others (15%)
In addition to the specific deliverables mentioned in each and every process and guidelines for each task, you also need to ensure :
All the payments / transactions are handled timely and correctly.
Budget for all accountabilities is well built annually.
All the necessary information (contracts, agreements related to domain incharge) is well filled on the companys server.
All the processes & guidelines for each accountability are composed and updated timely.
Deliver expected results of any other accountabilities are assigned to you by your mentor from time to time.
Has at least 3-5 years of working experience in Facility / Office Management. Prefer a candidate from Hospitality (Event)
Strong performer (move up quickly in previous jobs) is preferred.
Ways of Being
Cheerful & warm (people want to approach her)
Ability to pay attention to detail
Committed to high standards
Open minded to learn new things
Customer Service Mindset
Master in using Microsoft Office (Word and Excel)
Strong communication in both English and Vietnamese, in both verbal and writing