Finance and Administration Manager
Education Development Center
Ho Chi Minh, Vietnam
2 ngày trước

Job Description

The Finance and Administration Manager is responsible for compliance with USAID and EDC policy and the overall financial administration of the project, including administration of project operations, forecasting and tracking field office expenditures, and overseeing daily financial management.

Additionally, the FAM will oversee administrative and procurement staff. S / he reports to the Chief of Party.

Essential functions include (but not limited to) :

  • Direct and support the Finance, Administration and Operations staff and activities to manage all financial and operational issues of the project, to improve procedures, increase efficiency and provide the means to accomplish project goals.
  • Provide oversight for the day-to-day operations and logistics for the office.
  • Work with home office staff to establish all financial procedures including providing support on the establishment of bank accounts, accounting software, documentation storage etc.
  • Liaise with the home office Financial Analyst on a regular basis and provide verbal and written reports to the Chief of Party and Project Director as appropriate.
  • Direct and support Grants Officer to ensure establishment and implementation of grant mechanism and ensure an appropriate, efficient and accurate grant-making process is conducted.
  • Direct and support the Accountant in all tasks.
  • Monitor project spending, including monthly and quarterly analysis to identify over or under spending, bring any issues to the attention of the Chief of Party and the Financial Analyst / Project Director for action.
  • Monitor advances to employees and ensure timely liquidation bringing any issues to the attention of the Chief of Party for action.
  • Ensure any tax liabilities are paid timely.
  • Responsible for ensuring that all employees and vendors are vetted according to EDC policies.
  • Serves as a liaison with EDC Home Office Accounting to facilitate financial management processes including contributing to preparation of cost to complete projections, providing guidance and oversight on project financial management, and participating as appropriate, in resolution of financial issues.
  • Model standards of accuracy, timeliness and adherence to policies and guidelines that enables others to perform with due diligence.
  • Ensure compliance and adherence to donor regulations and procedures including maintenance of internal controls, accountability of EDC resources for all financial and operational issues.
  • Manage with support from EDC’s Director of Corporate Compliance any external financial audits and ensures that management responses to internal financial reviews are implemented timely.
  • Mentor local personnel to develop capacity of staff, including provision of regular feedback and training.
  • Oversee work of project Accountant to ensure timely and accurate submission of monthly field transaction reporting to the home office.
  • Ensure that finance and operations staff work smoothly with technical teams to accomplish project goals in a manner consistent with policies and procedures;
  • models collaboration with technical leaders.

  • Oversee logistical coordination of in-person events, including convenings of youth leaders enrolled in the program which will occur on a regular basis.
  • Form a part of the senior management team along with the Chief of Party and Program Manager; and
  • Perform other duties, as assigned
  • Qualifications

    The candidate for the position of Finance and Administration Manager shall have at a minimum the following qualifications :

    Education :

  • Master’s degree (or bachelor’s degree with professional certification) in business, accounting, finance, international development or other related field.
  • Skills and Experience :

  • At seven to eight years of experience with increasing responsibility in accounting and / or financial management, including the management and oversight of multimillion-dollar, USAID-funded project budgets and financial reporting.
  • Extensive knowledge of and financial management experience with USAID funded programs (experience with USAID contracts preferred).
  • Demonstrated and detailed understanding of financial management and accounting principles.
  • Proven ability to manage a team and corresponding workflow.
  • Ability to adapt to new systems quickly.
  • Experience working with QuickBooks accounting system or similar product.
  • Intermediate Microsoft Excel skill (advanced skills a plus).
  • Ability to travel in the Mekong and ASEAN regions.
  • Language :

    Fluency (speaking, writing, reading, listening) in English and Vietnamese is required.

    Additional Information

    Please note : There will be no relocation allowance provided for this position .

    Job Closing Date : 5 October 2022

    Due to the volume of applications submitted, only finalists will be notified. No phone calls, please.

    Applications submitted without a resume will not be considered.

    EDC is an Affirmative Action / Equal Opportunity Employer committed to enhancing the diversity of its workforce and ensuring an equitable and highly inclusive work environment.

    EDC is a smoke-free workplace, and offers a supportive work environment, competitive salary, and excellent benefits. Women, minorities, and individuals with disabilities are encouraged to apply.

    This announcement is made possible by the support of the American People through the United States Agency for International Development (USAID).

    The contents of this notice are the sole responsibility of Education Development Center, Inc. (EDC) and do not necessarily reflect the views of USAID or the United States Government.

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