Executive Assistant to Deputy Deans (SGS campus)
RMIT University
Ho Chi Minh City
4 ngày trước

Overview :

RMIT Vietnam, an entity of RMIT University, has campuses in Ho Chi Minh City and Hanoi since 2001. We provide internationally recognised, high-quality, education and professional training for students, clients and the community, and assist in the development of human resources capability in Vietnam and the region by hosting students from Australia and many other countries.

SCHOOL OF BUSINESS AND MANAGEMENT

RMIT Vietnam’s School of Business and Management has established a reputation for excellence in business and management education, providing high quality, industry responsive programs relevant to the national and global marketplace.

THE ROLE

  • Under supervision of the School Manager (SGS) and Deputy Deans of Learning & Teaching and Research & Innovation, the Executive Assistant is responsible for providing essential support through calendar management, managing correspondence and documentation, drafting letters and standard communications;
  • ensuring that correspondence and presentations are of a high standard; and assisting the Deputy Deans to ensure that actions arising from correspondence and meetings are completed in a timely and appropriate manner.

    The incumbent will contribute to other tasks that also include local / national / international video conference and meeting coordination, committee servicing and minute taking, event organisation, travel bookings as well as responding to email and phone enquiries for the Deputy Deans.

    It also requires interactions with external agencies, corporations, government officials and staff in other education institutions, as well as broadly across the university globally.

    KEY SELECTION CRITERIA

    Experience in providing professional support services in a university environment or similar large and complex organisation and covering diary and travel management, correspondence, action management, document development and information management.

    Demonstrated high level cross-cultural and communication skills, in both written and spoken English and Vietnamese.

    Well-developed organisational, interpersonal and negotiation skills and, the proven ability to liaise effectively with a wide range of management, staff and external parties on complex, sensitive and confidential issues, including the ability to draft correspondence of a high standard to internal and external stakeholders.

    Well-developed problem-solving skills, with the ability to take the initiative in identifying and pursuing opportunities to improve existing practices and services.

    Ability to build and maintain effective and productive relationships with a wide range of groups, both internal and external to the University.

    Demonstrated superior knowledge and experience in using computer software such as Microsoft Office suite.

    Ability to prioritise tasks and meet deadlines in a demanding environment.

    ENGLISH PROFICIENCY

    English is the language of teaching and communication at RMIT Vietnam. For this role, the minimum requirement is IELTS (General) with a score of at least 5.5 (Linguaskill 150).

    BENEFITS

    Highly competitive remuneration in VND plus Meal and Clothing allowance

    Private premium medical insurance for employee and immediate dependents

    13th month bonus

    20 days annual leave, 5 days paid leave Xmas closure, plus public holidays and paid sick leave.

    Flexible working opportunities

    Personal and professional development opportunities

    Onsite gym and range of exercise classes, activities and program

    Ongoing professional development program and support.

    Applications Close :

    16 thg 3 2022 11.59 pm

    RMIT University Vietnam (RMIT Vietnam) is a campus of RMIT University. RMIT Vietnam is creating an innovative research, teaching and learning culture.

    We are committed to providing internationally recognised high-quality education and professional training for our students, clients and members of the community.

    As an internationally recognised Australian university based in Asia, RMIT Vietnam is assisting in the development of human resources capability in Vietnam and the region.

    https : / / www.rmit.edu.vn / about-us

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