Freight Admin Executive
Ninja Van
Ho Chi Minh City, Vietnam
5 ngày trước

Ninja Van is a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia.

Launched in 2014, we started operations in Singapore and have become the region's largest and fastest growing last-mile logistics company, partnering with over 35,000 merchants and delivering more than 1,000 parcels every minute across six countries.

At our core, we are a technology company that is disrupting a massive industry with cutting-edge software and operational concepts.

Powered by algorithm-based optimisation, dynamic routing, end-to-end tracking and a data-driven approach, we provide best-of-class delivery services that delight both the shippers and end customers.

But we are just getting started! We have much room for improvement and many ideas that will further shape the industry.

Responsibilities

  • Schedule in-house and external meetings
  • Distribute incoming mail
  • Manage and order office supplies
  • Make travel arrangements
  • Organize company documents into updated filing systems
  • Update office policies as needed
  • Provide assistance to staff, managers, and senior-level officers as needed
  • Create, prepare, and deliver reports to various departments
  • Receive and forward communications to different staff and departments
  • Organize meetings and meeting schedules for Freight department
  • Perform clerical duties, such as filing, faxing, answering phone calls, and responding to emails
  • Coordinate with human resources to handle payroll and personnel databases
  • Work with accounting departments to process invoices, make payments, and track receipts
  • Ensure conference rooms and other meeting spaces are prepared prior to use
  • Requirements

  • Associate's degree in office administration may be preferred
  • 0-1 years experience for entry-level positions
  • Intermediate level of experience with productivity tools, such as Microsoft Office Suite
  • Familiarity with office equipment, such as fax machines, copy machines, and phone systems
  • Comfort using business email system, such as Microsoft Outlook
  • Highly organized and able to create an organized and easy-to-follow system for others
  • Ability to handle multiple tasks and duties simultaneously
  • Independently motivated, with the ability to take on tasks and duties without immediate direction
  • Strong communication skills
  • Working address : Ninja Van Vietnam Office, Tan Binh district, Ho Chi Minh city. Salary and benefits : Competitive income compared to the market"Tet" bonus , Performance review from 1 - 4 monthsPaid social insurance based on full salary12 days annual leave, 5 days sick leave (with full salary)High-class AON Health Insurance for manager level.

    Year End Party, annual Townhall CeremonyAnnual company trip Attractive team-building activities, regular internal activitiesProvide laptop for employees Training and developing : Participate in internal training courses : online / offlineOpportunities to promote to higher positions : Senior, Team Leader, Manager etc.

    Work environment & colleagues : Senior leaders are open-minded, respectful and ready to facilitate personal growthYoung and dynamic working environmentScope of work is large, the company has more than 6000 employees, the company has operations spreading to 63 provinces / cities throughout the country.

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