{T&A Ogilvy} Office Executive
Ogilvy
Ho Chi Minh City, VN
6 ngày trước

Overview

As the leading PR agency in Vietnam, T&A Ogilvy draws from both its local and international heritage and expertise. Covering a range of services including Corporate PR, Government Relations, Crisis Management, Internal Communications, Social Media and many others, T&A Ogilvy has a deep understanding of the ever changing dynamics of influence’ and how that can shape the opinions of key stakeholders, as well as the general public in Vietnam.

T&A Ogilvy is looking local candidate for Office Executive position work in HCMC

Responsibilities

  • Office & Facility (70%)
  • Manage relationships with vendors, service providers and landlord, ensuring that all items are invoiced and paid on time

    Coordinate with Building in identifying & fixing issues related to building facilities

    Ensure all office & IT equipment operate efficiently

    Partner with IT to purchase / replace / maintain / upgrade equipment

    Liaise with the relevant parties, supplier for office new set up, renovation and maintenance

    Support training activities such as organizing training

    Monitor & manage stationery and other necessary tools in office

    Filing important documents of company

    Controlling taxi cards

    Coordinator HCM office and HN office

    Coordinator HR team execute Internal Communication every month

    Support company staff’s events to increase staff engagement - (Women’ Day, Birth month, Company trip, Year-end party, Medical check, etc.)

    Manage an administration team including cleaners and messenger

    Filing payment vouchers in order and making monthly payment for office

  • Personal Assistant (30%) - (General Director & Managing Director)
  • Act as the point of contact between GD MD and internal / external clients

    Managing diaries and organising meetings and appointments, often controlling access to the manager

    Booking and arranging travel, transport and accommodation

    Organising events and conferences

    Reminding the manager of important tasks and deadlines

    Typing, compiling and preparing reports, presentations and correspondence

    liaising with staff, suppliers and clients

    Making monthly expenses for GD & MD

    Produce reports, presentations and briefs

    Other tasks assigned by BOD

    Qualifications

    Minimum 2-3 years of experience in a similar position in service industry

    Outstanding organisational and time management skills

    Ability to multitask and prioritize daily workload

    Excellent interpersonal communication skills

    Good English communication

    Ability to work with minimum supervision

    Good problem-solving skills, logical thinking to detect potential issues and have prevention

    Ability to prioritize and organize

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