Personal Assistant to Chief Legal Officer
The Grand Ho Tram
Ho Chi Minh
4 ngày trước
  • Insurance
  • Employee Shuttle Service
  • Incentive bonus
  • Health checkup
  • Training & Development
  • Annual Leave
  • Job Description

  • Maintain general filing systems for Legal Office, control all data, information, contact records, document & report...
  • as requested by the Chief Legal Officer.

  • Prepare files, reports, correspondence and other relevant business documentation upon the request of the Chief Legal Officer.
  • Prepare and organize paperwork and mail.
  • Receives, opens, distributes incoming mail and documents as assigned by the Chief Legal Officer. Check initially all document submitted for approval of CLO.
  • Arrange appointments and meetings, master the working calendar of CLO.
  • Attend meeting with CLO and sometime represent CLO in some meetings as requested by CLO.
  • Translate verbally and in writing for CLO as requested. Do the secretarial jobs for CLO before / during / after the meeting.
  • Assist CLO in travel planning, includes but not limit to air ticket, accommodation, agenda, payment report, scheduling...
  • Support CLO in working with relevant departments to complete the procedures and processes includes but not limit to work permit, visa & resident permit, reports, schooling, housing contract...
  • Must be able to meet the attendance guidelines of the job and adhere to departmental and company policies.
  • Always maintain confidentiality on all matters.
  • Demonstrate essential overall knowledge of the organization.
  • Understand the responsibilities of other units and departments and co-operate with Heads of department in assisting CLO.
  • Take dictation of correspondence as required.

  • Handle general enquiries and upon requests of CLO.
  • Job Requirement

  • Bachelor’s degree.
  • Two years of admin and secretary experience at the executive office of global company.
  • Must have the proven manner when working with confidential information.
  • Must be able to write legibly, complete detailed paperwork and use a computer for extended periods of time.
  • Excellent organization skills for filing, taking notes, travel planning, expense report management, processing invoice payments, meeting scheduling, et cetera.
  • Strong capability in Microsoft Office knowledge, especially in Microsoft Excel (ability to do intermediate level spreadsheets), Word, PowerPoint (ability to compose and edit presentations) and Outlook.
  • Must present a well-groomed appearance.
  • Strong ability to communicate fluently in Vietnamese and in English both verbally and non-verbally.
  • Capacity to foster productive relations with peers and assure teamwork is the prevailing way to do business.
  • Must have the ability to respond to handle difficult or stressful situations with tact and diplomacy.
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